Wait, That’s My Job?: The Owner’s Role in a Project & How We Help
Let’s be honest, when most people hire an architect, they imagine handing off a few inspirational Pinterest boards, shaking hands, and then magically receiving a beautiful building sometime later, preferably without stress, meetings, or budget surprises.
In reality, a successful architecture project from first sketch, to final punch list, relies on one critical, sometimes overlooked participant: you, the Owner.
Yes, we know architects do the drawing, engineers do the math, contractors do the building. But the Owner? You’re the thread that ties all of it together.
So, what exactly are your responsibilities? What do you need to be doing (or at least thinking about) along the way? Let’s break it down:
1. Pre-Design (What Are We Even Doing Here?)
Before anyone starts designing anything, you’ll need to do a bit of soul-searching:
Define the project goals: What are you trying to accomplish? A new medical suite? A dream home? A better cafeteria so people stop microwaving fish?
Establish a budget, not just for construction: We’re talking total project cost: land, design, permits, construction, furniture, technology, and that espresso machine you swore was essential.
Pick the right team: This means selecting the architect, consultants, and possibly a contractor early. And no, your cousin who took drafting in high school probably doesn’t count.
2. Design Phase (Is That What I Asked For?)
This is where your ideas start becoming real, slowly and likely with some revisions.
Give timely feedback: Architects don’t mind critiques. What we mind is silence, followed by last-minute “actually, I hate all of this.”
Make decisions: Every decision you delay pushes the timeline. And yes, paint color is a decision.
Review and approve drawings: Not in a legally binding way, but in a “yes, this feels right and fits my goals kind of way.”
Coordinate with your internal stakeholders: If you’re a business, make sure the right people (users, IT, marketing, equipment vendors, etc.) are looped in. If you’re a couple looking to build a house, we’re not marriage counselors, though we’ve had our own ups and downs.
3. Permitting & Bidding (Why Is This Taking So Long?)
Your role here is lighter, but still important.
Respond to questions from potential contractors: Usually through your architect.
Help choose the contractor: It’s not just about price. Look at experience, attitude, and whether they answer emails before 4:59 PM on Friday.
Pay fees: Permits, surveys, special consultants… there are forms, and yes, checks.
4. Construction (Why Are There So Many Emails?)
Welcome to the longest phase, where you’ll experience the thrill of seeing your project come to life and the agony of lead times.
Attend construction meetings: Not every week, but be present. Even if just virtually. It helps.
Review payment applications: Your architect will review and certify them, but you’re the one writing the check.
Make timely decisions on field conditions: Stuff will change. Be ready.
Stay cool: Things happen. Materials get delayed. Rain exists. Calm Owners get better outcomes.
Common Owner Responsibilities That Get Forgotten
Let’s run through a quick checklist of “Oh no, I didn’t think of that” items:
Who’s ordering the furniture?
Who’s handling internet, security, and AV systems?
What moving company are we using?
What insurance do we need?
What tests/inspections am I going to have to pay for?
Do I have the utility accounts and service start dates lined up?
What local artist is painting the mural I wanted?
Who is designing, making, and installing signage? (Hint: It’s not your architect)
So... What’s the Architect Doing While Youre Doing All That?
We’re guiding you through it. A good architect isn’t just a designer, they’re a translator, strategist, air traffic controller, and part-time therapist.
Our job is to:
Help you anticipate what decisions are coming (so you’re not blindsided)
Represent your interests during construction (so you don’t have to read shop drawings at 10 PM)
Connect you with the right consultants, vendors, and resources
Translate code, contractor-speak, and consultant reports into plain English
Remind you gently, but firmly, when it’s your turn to act
In short: we make your responsibilities doable. And we make the entire process feel less like a maze and more like a map.
Final Thoughts: Team Sport, Not Solo Climb
Architecture is not a product you buy. It’s a collaboration, and your active role as an Owner makes the difference between a functional building and a truly great one. Yes, it’s a lot. But don’t worry. We’re here to help you through every confusing acronym, budget pivot, or meeting where someone brings 11 different metal samples that all look the same.
Don’t forget: You’re part of the team. And with a good architect, you’re never walking this road alone.